Access Grant County Court Clerk Records

About the Grant County Court Clerk

Adrienne Hembree serves as the Grant County Court Clerk. The office sits in Room 202 of the courthouse in Medford and runs on regular weekday hours. It is the record-keeping arm of the District Court. Every filed case, from a felony charge to a probate petition, leaves a paper and electronic trail that this office maintains.

The Court Clerk page states that the office holds court files and documents beginning in the early 1900s through the present day. It also states a clear public rule: all court records are open for public inspection except juvenile, mental health, and adoption records. That long reach makes the office valuable for everyday case lookups and for genealogy alike.

The county's official court office page introduces the Court Clerk and links the main search tools.

That same page is the quickest official confirmation of the office's hours, contact details, and public-inspection policy.

The Court Clerk in Oklahoma's Courts

Oklahoma runs a unified District Court system. One trial court handles civil, criminal, family, probate, small claims, traffic, protective order, and juvenile matters. Clerking duties, though, are split locally between two offices. The Court Clerk handles the court case files. The County Clerk handles land and county records.

That split is worth keeping straight. A divorce, a criminal charge, a marriage license, or an estate goes to the Court Clerk. A deed, a mortgage, a lien, or an oil and gas lease goes to the County Clerk. Both offices share the same courthouse, but they keep different records and answer different questions.

Appeals leave the District Court for higher courts. Civil appeals route to the Oklahoma Supreme Court or the Court of Civil Appeals. Criminal appeals go to the Oklahoma Court of Criminal Appeals. City ordinance and municipal traffic matters are handled separately in municipal courts, such as Medford Municipal Court, and those records do not sit with the Court Clerk.

Note: The Court Clerk keeps District Court case files, while the County Clerk records deeds, liens, and other land documents.

What the Grant County Court Clerk Holds

The office keeps the full range of District Court filings. A search of these records can confirm a case exists, show its status, and reveal the orders a judge signed. The categories below cover what flows through the counter and the docket.

• Criminal case files, both felony and misdemeanor.
• Civil cases, including contract disputes, collections, and judgments.
• Family and divorce records filed in District Court.
• Probate, guardianship, and trust filings.
• Marriage license applications and records.
• Traffic citations filed in District Court.
• Protective orders and small claims.

Court case numbers follow a simple code. The format pairs a case-type prefix with a year and a number, such as CF for a felony, CM for a misdemeanor, CJ for a civil case, FD for family and domestic, PB for probate, PO for a protective order, SC for small claims, and TR for traffic. Spotting the prefix tells you what kind of case you are reading before you open the docket.

Three categories stay closed to the public no matter who asks. Juvenile, mental health, and adoption records are not open for general inspection. The office also processes payments, certified copies, and the day-to-day filings that keep cases moving.

How to Request a Certified Copy

A certified copy carries the clerk's seal and proves a document is a true copy of what the court holds. Courts, banks, and agencies often require one. A plain printout from an online docket will not serve that purpose. The steps below walk through a typical request.

1. Find the case number first. Search the docket online or call the office, since the case number speeds every request.
2. Identify the exact document you need, such as a final order, a judgment, or letters from a probate case.
3. Contact the Court Clerk by phone, mail, email, or an in-person visit to Room 202 to confirm the copy fee and any certification charge.
4. Submit the request with payment, then pick the copy up at the counter or have it mailed to you.

Mailed requests can go to the office's post office box in Medford, with payment and a return address enclosed. Phone and email work for confirming fees and document details before you send anything. For records older than the online coverage, a direct request to the office is the surest route. Staff can locate paper files that date back to the early 1900s.

Grant County Records Request Form Fields

County records outside the court case files run through an Oklahoma Open Records Act request. The county's printed request form asks for the requestor's identity, contact details, and a description of the records. The table lists the fields the form captures.

Court case records, by contrast, are open for inspection during business hours under the Open Records Act, so a formal written request is not always needed to view a file.

Grant County Court Clerk Fees

Copy and certification charges are modest and predictable. Open-records reproduction follows a separate county schedule with its own per-page and labor rates. Court filing fees are a different matter. Those are set by state statute and the official fee and bond schedule, not by the local office.

Note: Where estimated open-records costs top $100, the county may require a deposit of about ten percent before staff copy the records.

Search Grant County Court Records Online

The Court Clerk points the public to two online systems. The Oklahoma State Courts Network, OSCN, offers statewide docket search. On Demand Court Records, ODCR, is the free site the office links directly for participating courts. Both cover Grant County District Court cases and let you search by name or case number.

The OSCN court records landing page is the starting point for statewide docket searches.

From the OSCN docket search, set the court to Grant County and search by party or case number. For a parallel look, run the same name on ODCR, where free searches cover names, case numbers, and filed-date ranges. Scanned images and advanced filters on ODCR may be paid or limited to bar members. When a record is older, sealed, or not online, the office in Room 202 is the fallback. The full record-type breakdown lives on the Grant County court records page.

Oklahoma State Courts Network

OSCN is more than a docket search. Its home page links dockets, legal research, court forms, e-payments, and e-filing for Oklahoma courts. The Court Clerk also references the Oklahoma Fee and Bond Schedules, which set statutory court costs across case types.

The state courts home page gathers those tools in one place.

The broad public-access rule comes from the Oklahoma Open Records Act. Under the state courts network and the statute at 51 O.S. 24A.5, public-body records are open for inspection and copying during regular business hours unless a law makes them confidential. That principle is why most Court Clerk files are reachable by anyone who asks.

The Grant County County Clerk Is Separate

People often confuse the two clerk offices. The Court Clerk handles court cases. The County Clerk is the principal record keeper for land and county business. Deeds, mortgages, plat maps, oil and gas leases, liens, and military discharge papers are recorded with the County Clerk, not the Court Clerk.

The County Clerk also serves as secretary to the Board of County Commissioners and processes county open-records requests for non-court material. The office records appropriations and expenditures, prepares warrants for county bills and payroll, and acts as registrar of deeds. If you need a land record, a recorded judgment, or a county form, the Grant County County Clerk office is the right stop. If you need a court case file, stay with the Court Clerk.

Marriage licenses are a common point of confusion. In Oklahoma, the application is made to the District Court Clerk, not the County Clerk. So a couple seeking a license, and anyone later pulling a marriage record, works with the Court Clerk in Room 202.